Know your AI inventory before a regulator asks

An AI governance platform is software that helps a business track every AI system it uses, assess each one against applicable regulation, and document the result — replacing ad hoc spreadsheets with a structured, auditable record. DiscloseAI is an AI governance platform focused on the EU AI Act: it builds your AI inventory, scores each tool against Article 5, Article 50, and Annex III, and maps findings to NIST AI RMF and ISO/IEC 42001.

An AI inventory is a documented list of every AI system a business uses — chat assistants, CV screeners, drafting tools, AI features inside other software — along with what each one does and who's responsible for it. The EU AI Act requires operators to know this to determine which obligations apply per system; without an inventory, you can't tell which of your tools trigger Article 5, Article 50, or Annex III requirements.

Usually yes, if it uses AI (like Intercom, Drift, Tidio, or a custom LLM widget) and the site targets EU users — Article 50 requires telling visitors they're talking to AI, unless that's already obvious from context, and this has applied since August 2, 2026. Who has to build the notice in depends on who built the widget: if you built the chat feature yourself, you're the provider under the Act and that's your obligation directly. If you're using a vendor's widget as-is, the vendor is the provider responsible for building the notice in — your job as the deployer is to confirm it's switched on and visible before you rely on it.

Any chat interface where an AI system, not a human, generates the replies — common vendors include Intercom, Drift, Tidio, Crisp, Zendesk Chat, HubSpot Chat, Chatbase, Voiceflow, Landbot, and ManyChat, plus custom-built bots and generic chat iframes.

Under Article 99 of the EU AI Act, using a prohibited AI practice (Article 5) can be fined up to €35 million or 7% of worldwide annual turnover, whichever is higher. Breaching other operator obligations — including Article 50's transparency duties — can be fined up to €15 million or 3%. For SMEs and start-ups, each fine is capped at whichever of the two amounts is lower.

If you built the chat feature yourself: add a clear, visible statement near the widget — such as "You're chatting with an AI assistant" — before or at the start of the conversation. It must be obvious to an average user, not buried in a privacy policy or terms page. If you're using a vendor's widget (Intercom, Drift, Zendesk, HubSpot, or similar), check its settings for a disclosure or AI-labeling toggle and turn it on — most mainstream vendors already offer one.

It can. The Act applies to deployers established outside the EU where the output produced by the AI system is used in the Union. If your AI tools serve people in the EU, check your obligations regardless of where your company is incorporated.

Every verdict comes from your own answers, never inferred. A requirement is only marked "met" when you've explicitly confirmed the control is in place, and only marked a "gap" when your answer says it's missing. If you're unsure — for example whether a system counts as "manipulative" under Article 5 — the finding is marked "needs review" instead of silently passing.

Anything that generates predictions, content, recommendations, or decisions from the input it gets — the EU AI Act's definition of an AI system (Article 3(1)). That covers chat assistants like ChatGPT or Microsoft 365 Copilot, website chatbots, AI features inside tools you already use (CRM, helpdesk, video calls, design tools), CV screeners, credit scoring, image generators, and anything your own team built on an AI model. Automation that only follows rules a person wrote — email filters, fixed Zapier steps, spreadsheet macros — usually isn't AI. When unsure, list it.

The EU AI Act scope check is free, and so is an AI inventory of up to 5 tools with a risk tier for each. Paid plans start at €29 a month (Starter), then €99 (Growth) and €299 (Business), with two months free on annual billing. They add the findings behind each tier, the next step for each gap, evidence, policies, training records and exports. No free trial, cancel any time, and your data is kept if you do. See the pricing page for what each plan includes.